Innovative Approach to Using Public Assets Saves Millions

London - 29 February 2012 - Public sector organisations in South West England are collaborating to make more effective use of their property assets and rationalise their accommodation requirements. In the initial years this is expected to save local taxpayers around GBP 1.5 million per annum.
Working under the ‘Community Budgets’ initiative, the partnership is using local authorities’ Local Land and Property Gazetteer (LLPG) addressing information from to provide a system of common reference to enable all partner assets to be mapped and facilitate joint working. The partnership’s efforts were recognised at the recent National Gazetteers Exemplar Awards, where it was awarded the winner in the Integration Award category.
The public sector was challenged to find radical new solutions using a whole area approach to not only deliver better value for money, but also better local services. In the project, partners from a wide range of public sector organisations across the South West including: local authorities; fire; police and NHS organisations came together to better manage public sector property assets across the region.
Bristol City Council, who headed up the technical work stream, used the LLPG data from the local authority partners to create a common data format, enabling every organisation to submit its own property details in a consistent way, complete with precise location. All the data was held in a central database.
The result is an online web mapping resource, with properties searchable by address or postcode. Clicking on a building reveals a pop-up box which provides: an address; property classification; a property reference number and contact details for the person responsible for managing the property.
Asset managers can ‘post’ opportunities so they can let each other know when a building might have some free space available, is available for let or is up for sale.
Some innovative shared space arrangements have arisen as a result of the project, with savings of over GBP 1.5m in the first year. Service users benefit from more convenient, joined-up service provision. Tenants benefit from rents that may be below normal market levels and building owners benefit from increased contributions to their own management costs.
Richard Mason, Managing Director for GeoPlace said: “This innovative project in the South West, led by South Gloucestershire, is very much at the forefront of the agenda and it is great to see the substantial savings which using addressing information can bring. As the most efficient part of the public sector, councils are always seeking innovative ways to improve services and save the taxpayer millions of pounds in the process.”
National Address Gazetteer Database
The National Address Gazetteer database is managed by GeoPlace. It brings together data from local authorities’ Local Land and Property Gazetteers (LLPGs) Ordnance Survey, Valuation Office Agency and Royal Mail. AddressBase products are produced from the National Address Gazetteer Database and made available by Ordnance Survey. To find out how the National Address Gazetteer Database can make substantial savings for your organisation, please visit www.geoplace.co.uk
List of project partners
Bristol City Council, South Gloucestershire Council, Bath & North East Somerset Council, North Somerset Council, Avon and Somerset Police Authority, Avon Fire and Rescue Services, Avon and Wiltshire Mental Health Partnership NHS Trust, Great Western Ambulance Service, NHS Bath and North East Somerset Trust, NHS Bristol, NHS South Gloucestershire and North Somerset PCT
GeoPlace
GeoPlace is a public sector limited liability partnership between the Local Government Association and Ordnance Survey. GeoPlace’s role is to create and maintain the National Address Gazetteer Database and the National Street Gazetteer for England and Wales, the definitive sources of publicly owned spatial address and street data. Through agreement with Scotland’s Improvement Service Company, the plan is to extend coverage to Scotland.
Local Government Association
The Local Government Association is a political organisation that is run by its members. The LGA always strives to agree a common cross-party position on issues and to speak with one voice on behalf of local government. It aims to set the political agenda and speak in the national media on the issues that matter to council members.
Ordnance Survey
Ordnance Survey is Great Britain’s national mapping agency, providing the most accurate and up-to-date geographic data, relied on by government, business and individuals. Ordnance Survey utilises the National Address Gazetteer Database to create the AddressBase range of products which are available for use in both the public and commercial sectors.